Updating Fall Courses
UPDATING YOUR COURSEWORK
After you initially submit your PharmCAS application, you may need to update your college course history to reflect newly completed or planned / in-progress courses. After your application has been mailed to your designated pharmacy schools, you can update your courses on-line during the PharmCAS "Academic Update" window. The Academic Update window will open on December 15, 2009, following the completion of the fall 2009 term, and close on February 1, 2010. Arrange for your official summer 2009 and fall 2009 transcripts to be sent directly to PharmCAS AS SOON AS THEY ARE AVAILABLE. If you do not submit your updated courses and transcripts in a timely manner, your selected pharmacy schools may no longer consider you for admission.
You cannot make edits to your coursework section, whether
completed or planned / in-progress, until the Academic Update
window is open AND your initial application has been mailed to your designated pharmacy schools.
PharmCAS will contact you by email when
the Academic Update is available to you. It is your responsibility
to add any new courses completed since you first submitted
your application to PharmCAS and to edit your in-progress
and planned courses. PharmCAS will NOT update your coursework
for you. You can only update your coursework ONCE during
the Academic Update!
Courses that were originally reported as completed cannot
be modified. Therefore, if you have
received partial grades for a given session, do not add
these courses to the completed courses section until ALL
grades are received. You can NOT add prior year coursework
on to the academic update.
HOW TO COMPLETE THE ACADEMIC
UPDATE
PharmCAS will not verify or report your updated course history
to your designated pharmacy schools until you complete all
of the steps below.
- Enter all of your newly completed courses for
summer and fall 2009 terms.
- Delete any in-progress courses that are now complete.
- Update your planned courses through May 2010.
- Click on the e-Submit button
at the bottom of the main PharmCAS application page to
send your updated courses to PharmCAS.
- Arrange for your updated official transcripts
to be sent directly from any colleges you attended in
the summer and fall, if not previously submitted.
Once these criteria are met, PharmCAS will verify your
updated course information against your updated transcripts
and calculate a new set of GPAs. PharmCAS will verify your
updated course history against your revised transcripts
and send your updated course history and revised GPAs to
your designated pharmacy schools
REPORTING GRADE CHANGES
If a grade changes on your transcript due to a correction
at the registrar’s office, please follow these steps.
(These instructions do NOT refer to newly completed summer
or fall 2009 grades):
1. Notify PharmCAS of the grade change via email.
Include the following information in your message:
- Your full name
- PharmCAS ID number
- Name of institution issuing the grade change on
transcript
- Course title
- Course prefix and number
- Session year and term for course (e.g., fall 2003)
- Original grade on transcript
- Revised/corrected grade on transcript
2. Login to your PharmCAS application.
- Print a new PharmCAS Transcript Request Form
for the institution issuing the grade change on the transcript
- On the form, circle YES next to “Grade Change”
3. Submit the transcript request form to the registrar
to arrange for a revised copy of your transcript to be sent
to PharmCAS as soon as possible.
4. Once received, PharmCAS will make the change
to your course grade and GPA, and submit an updated application
file to your designated schools.
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