All data gathered by PharmCAS in the process of providing its centralized application service become, at the close of each processing year, the property of the American Association of Colleges of Pharmacy (AACP). Data gathered by PharmCAS are classified as "Restricted". Restricted data are reported/released only in aggregate form so as not to divulge student-specific demographic information. Student data are reported in aggregate only by school and region. To maintain confidentiality, it is the policy of the AACP to not report any average unless more than four values are used to calculate that average.

DATA COLLECTION, PROCESSING, AND DISSEMINATION - PRINCIPLES AND POLICIES

PharmCAS has developed policies to prevent the exposure of truly confidential personal data without the permission of the individual involved, to limit the distribution of sensitive data to those situations which require it, and to permit distribution of non-sensitive, directory information wherever a useful purpose can be served.

Except for directory information and communications with the schools as a part of the application and record keeping process, information about individual students is not shared with anyone in a way which would permit individual identification. Any personally identifiable data submitted by an applicant will be made available to that applicant upon written request.

Information about applicants and students is, of course, disclosed to the colleges/schools to which a student applies and/or matriculates. With the exception of monitoring reports related to late multiple acceptances, information submitted to PharmCAS by a pharmacy college/school is available only to that institution.

PRIVACY, CONFIDENTIALITY AND RELEASE OF DATA

In the application, PharmCAS asks its PharmD degree applicants to consider and authorize the following release of data to its participating colleges and schools and appropriate pre-health professions advisors.

PharmCAS will only discuss an application with the applicant and the applicant's designated pharmacy schools. Staff will not discuss an application with a parent, spouse, relative, friend, or employer.

RELEASE TO COLLEGES AND SCHOOLS

To complete and submit the PharmCAS application, you must certify the following statement:

“I certify, as required in the application, that I have read and understand all application instructions, including the provisions which note that I am responsible for monitoring and ensuring the progress of my application process. I certify that all the information and statements I have provided in this application are current, correct, and complete to the best of my knowledge. I understand that withholding information requested on the PharmCAS application, or giving false information, may be grounds for denial of admission to a pharmacy institution participating in PharmCAS or may be grounds for expulsion from the institution after I have been admitted. I give permission to PharmCAS to release any information related to my PharmCAS application to my designated pharmacy institutions. I acknowledge and agree that my sole remedy in the event of any proven errors or omissions related to the handling or processing of my application by PharmCAS is to obtain a refund of my PharmCAS application fee.”

Your certification of this statement serves the same purpose as a legal signature, and is binding.

RELEASE TO ADVISORS

"I hereby authorize PharmCAS to release selected information regarding my pharmacy admission status, as derived from the submission of my application through PharmCAS, to the chief health professions advisor and the health professions advisory committee of the post-secondary institution(s) that I have attended."