All data gathered by PharmCAS in the process of providing its centralized application service become, at the close of each processing year, the property of the American Association of Colleges of Pharmacy (AACP). Data gathered by PharmCAS are classified as "Restricted". Restricted data are reported/released only in aggregate form so as not to divulge student-specific demographic information. Student data are reported in aggregate only by school and region. To maintain confidentiality, it is the policy of the AACP to not report any average unless more than four values are used to calculate that average.

DATA COLLECTION, PROCESSING, AND DISSEMINATION - PRINCIPLES AND POLICIES

PharmCAS has developed policies to prevent the exposure of truly confidential personal data without the permission of the individual involved, to limit the distribution of sensitive data to those situations which require it, and to permit distribution of non-sensitive, directory information wherever a useful purpose can be served.

Except for directory information and communications with the schools as a part of the application and record keeping process, information about individual students is not shared with anyone in a way which would permit individual identification. Any personally identifiable data submitted by an applicant will be made available to that applicant upon written request.

Information about applicants and students is, of course, disclosed to the colleges/schools to which a student applies and/or matriculates. With the exception of monitoring reports related to late multiple acceptances, information submitted to PharmCAS by a pharmacy college/school is available only to that institution.

PRIVACY, CONFIDENTIALITY AND RELEASE OF DATA

In the application, PharmCAS asks its PharmD degree applicants to consider and authorize the following release of data to its participating colleges and schools and appropriate pre-health professions advisors.

PharmCAS will only discuss an application with the applicant and the applicant's designated pharmacy schools. Staff will not discuss an application with a parent, spouse, relative, friend, or employer.

RELEASE TO COLLEGES AND SCHOOLS

"I agree that my application and selected information regarding my pharmacy admission status, as derived from the submission of my application through PharmCAS may be released to the PharmCAS-participating colleges and schools to which I apply. This information may be used by the AACP and its member institutions in a manner respecting my privacy, for educational research and development aimed at improving testing and admissions processes and pharmaceutical education."

RELEASE TO ADVISORS

"I hereby authorize PharmCAS to release selected information regarding my pharmacy admission status, as derived from the submission of my application through PharmCAS, to the chief health professions advisor and the health professions advisory committee of the post-secondary institution(s) that I have attended."