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2018-2019 Spring Academic Update Opens

April 15, 2019

You can update your Spring & Summer 2019 courses online at any time.  Accepted applicants should enter their spring grades on the PharmCAS application as soon as they are available, following the completion of the spring 2019 term. You must enter your spring grades before the 2018-2019 cycle and Spring AU close on June 28, 2019.

It is your responsibility to add any new courses completed since your application was first submitted to PharmCAS and to edit any in-progress and planned courses. Courses that were originally reported as completed cannot be modified.

  • Spring 2019: Update your spring grades as soon as they are available.
  • June 28, 2019: The Spring Academic Update window closes. PharmCAS will not accept course updates after this date. 

Spring 2019 AU Transcripts

Accepted applicants are instructed to arrange for their official spring 2019 transcripts to be sent directly to PharmCAS as soon as they are available and before the cycle closes on June 28, 2018, unless otherwise instructed by the pharmacy school. If you do not submit your updated courses and transcripts in a timely manner, your selected programs may no longer consider you for admission.

Summer 2019 AU Transcripts

Accepted applicants must arrange for summer 2019 transcripts to be sent directly to the pharmacy school (and not to PharmCAS). The PharmCAS 2018-2019 cycle will be closed before summer 2019 transcripts will be available.

How to Complete the Spring Academic Update

  1. To enter spring and summer 2019 courses, click on Update My Application > Academic History > Transcript Entry > Edit
  2. Scroll down to the In Progress term and click on blue pencil to edit.
  3. Change completion Status to Completed and enter completed grades.
  4. Click Save once complete.
  5. Follow the instructions above on where to send your updated official transcripts for spring and summer 2019.

The program that accepted you will verify your updated course information against your updated transcripts and calculate a new set of GPAs to confirm that you still meet their admissions requirements. PharmCAS does not verify these entries, nor generate new GPAs.

REPORTING GRADE CHANGES

If a grade changed on your transcript due to a correction made by the registrar’s office, follow the steps below.

1. Include the following information in an email to PharmCAS:

  • Full name
  • PharmCAS ID Number
  • Name of the institution issuing the grade change
  • Course title
  • Course prefix and number
  • Session year and term for course (e.g. fall 2015)
  • Original grade on the transcript
  • Revised/corrected grade on the transcript.

2. Corrected paper transcripts:

  • Print a new Transcript Request Form from the Colleges Attended section for the institution that issued the grade change.
  • On the form, circle Yes next to Grade Change.
  • Submit the Transcript Request Form to the registrar and arrange for a revised copy to be sent to PharmCAS as soon as possible.

3. Corrected electronic transcripts:

  • Follow steps in Transcripts section to resend record to PharmCAS.

Once the official transcripts are received, PharmCAS will update your course grade and GPA and submit an updated application to your selected programs. If the transcript with your grade change will be received by PharmCAS after June 28, 2019, contact PharmCAS before sending the transcript.