All data gathered by PharmCAS in the process of providing its centralized application service become, at the close of each processing year, the property of the American Association of Colleges of Pharmacy (AACP). Data gathered by PharmCAS are classified as “Restricted”. Restricted data are reported only in aggregate form so as not to divulge student-specific demographic information. Student data are reported in aggregate. To maintain confidentiality, it is the policy of the AACP to not report any average unless more than four values are used to calculate that average. AACP will use this restricted data to perform analysis on the national applicant pool and will use individual applicant information in the analysis, but will ensure that data is only reported in the aggregate form so that individual applicants will not be identified.
DATA COLLECTION, PROCESSING, AND DISSEMINATION – PRINCIPLES AND POLICIES
PharmCAS has developed policies to prevent the exposure of truly confidential personal data without the permission of the individual involved, to limit the distribution of sensitive data to those situations which require it, and to permit distribution of non-sensitive, directory information wherever a useful purpose can be served.
Except for AACP aggregate research, directory information and communications with the schools as a part of the application and record keeping process, information about individual students is not shared with anyone in a way which would permit individual identification. Any personally identifiable data submitted by an applicant will be made available to that applicant upon written request.
Information about applicants and students is, of course, disclosed to the colleges/schools to which a student applies and/or matriculates. With the exception of monitoring reports related to late multiple acceptances, information submitted to PharmCAS by a pharmacy college/school is available only to that institution.
PRIVACY, CONFIDENTIALITY AND RELEASE OF DATA
In the application, PharmCAS asks its Pharm.D. degree applicants to consider and authorize the release of data to its participating colleges and schools and appropriate pre-health professions advisors.
PharmCAS will only discuss an application with the applicant and the applicant’s designated pharmacy schools. Staff will not discuss an application with a parent, spouse, relative, friend, or employer.
RELEASE TO COLLEGES AND SCHOOLS
To complete and submit the PharmCAS application, you must certify the following statement:
“I certify, as required in the application, that I have read and understand all application instructions, including the provisions which note that I am responsible for monitoring and ensuring the progress of my application progress. I certify that I have read and will abide by all program-specific instructions for my designated Pharm.D. programs. I certify that all the information and statements I have provided in this application are current, correct, and complete to the best of my knowledge. I understand that withholding information requested on the PharmCAS application, or giving false information, may be grounds for denial of admission to a pharmacy institution participating in PharmCAS or may be grounds for expulsion from the institution I have been admitted and may prevent me from entering the pharmacy profession. I give permission to PharmCAS to release any information related to my PharmCAS application to my designated Pharm.D. programs and other education associations. I acknowledge and agree that my sole remedy in the event of any proved errors or omissions related to the handling or processing of my application by PharmCAS is to obtain a refund of my PharmCAS application fee. I agree that my admission essays and other materials will be subject to submission for textual similarity review to iThenticate/Turnitin for Admissions for the detection of plagiarism duplication as a potential violation of the PharmCAS applicant Code of Conduct. I am aware that all submitted essays and other materials will be included as source documents in the iThenticate/Turnitin for Admissions reference database solely for the purpose of detecting plagiarism of such documents. In connection with any litigation between or including the parties hereto arising under, out of or relating to the application, I irrevocably consent to the exclusive jurisdiction and venue in the United States District Court for the Eastern District of Virginia, Alexandria Division; furthermore, I agree to pay all of PharmCAS’ reasonable and applicable attorneys’ fees and costs in the event that I bring any dispute or litigation in connection with, regarding, relating to, arising out of or under the application and PharmCAS prevails or the litigation is dismissed or withdrawn, with or without prejudice.”
Your certification of this statement serves the same purpose as a legal signature, and is binding.
RELEASE TO ADVISORS
By answering Yes, you authorize PharmCAS to release selected information regarding your PharmCAS application and admission status to the health professions advisor and the health professions advisory committee of the post-secondary institution(s) that you have attended. By releasing your information, your advisor is better able to assist you in the admissions process, as well as better guide other students in the future. You cannot make changes to this item after you submit your application to PharmCAS.
RESTRICTIONS ON USE OF MATERIALS
This site, PharmCAS.org, is owned and operated by the American Association of Colleges of Pharmacy (AACP) . Any activity on this site is subject to monitoring by AACP at any time. Anyone who uses this site consents to such monitoring and agrees that AACP may use the results of such monitoring without limitation. No material from any Internet Web site owned, operated, licensed or controlled by AACP or any of its related, affiliated companies, may be copied, reproduced, republished, uploaded, posted, transmitted or distributed in any way, without the prior written consent of AACP, except that you may download one copy of the PharmCAS.org Material on any single computer for your personal, non-commercial home use only, provided you keep intact all copyright, service mark and other proprietary notices. Modification of the PharmCAS.org Material or use of the PharmCAS.org Material for any other purpose is a violation of AACP’s copyright, service mark and other proprietary rights. It is a condition of your use of this Internet Web site that you do not restrict or inhibit any other user from using this Internet Web site.
LIMITATION OF LIABILITY
Under no circumstances, including, but not limited to, negligence, shall AACP or any of its related, affiliated companies be liable for any direct, indirect, incidental, special, consequential or punitive damages that result from the use of, or the inability to use the PharmCAS.org Material. You specifically acknowledge and agree that AACP is not liable for any defamatory, offensive or illegal conduct of any user. If you are dissatisfied with any of the PharmCAS.org Material, or with any of PharmCAS.org ‘s terms and conditions, your sole and exclusive remedy is to discontinue using this site.
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