1. Click Start to begin entering courses for a college or university.
2. Add a semester, quarter, or trimester depending on the term system you selected in the Colleges Attended section.
3. Select a term.
4. Select a year. Options are based on the time spans you selected in the Colleges Attended section.
5. Select an academic status. Academic status refers to your status during the term you are inputting, not your current status. Refer to the list of Academic Status definitions below for more information.
6. Select a completion status. If you're entering courses for a term that is currently in progress or planned, select In Progress/Planned.
7. Click the Add Another checkbox and then click Save to continue adding all terms attended at this college or university. If you're done adding terms, click Save. 

Academic Status Definitions

• Freshman-Senior: Applies to all college- or university-level courses taken prior to your first bachelor's degree. In general, four-year students should list one year per designation and five-year students should list their last two years as senior. Non-traditional students should label their terms as evenly as possible in chronological order.
  • Dual enrollment courses (college courses taken during high school) are considered Freshman and should be listed under the college where you took them. Do not report these courses again as transfer credits at your undergraduate institution.
• Post-Baccalaureate: Applies to undergraduate-level courses taken after your first bachelor's degree is earned. If you earned a second bachelor's degree, that is considered post-baccalaureate.
• Graduate: Applies to master's degree- and doctorate degree-level work only, regardless of whether the degree was earned. Work such as that taken in pursuit of a Ph.D., MD, PharmD, JD, JurisD, LL.D, DC., etc. are considered doctorate degree-level.

Enter Courses for a Completed Term

1. Select a term from the Semester drop-down.
2. Select the course subject. If you're unsure, make your best guess; our team will help you if it doesn't match.
3. Enter the course code. Department prefixes and course numbers must exactly match what appears on your official transcript.
4. Enter the course title. You can abbreviate it if it does not fit in the text box.
5. Enter the course credits exactly as they appear on your transcript. See the Course Credits section below for more details.
6. Enter the grade exactly as it appears on your transcript, including any pluses or minuses.
   • If your grades are listed as "BA," "CB," or "DC," you must list them as "AB," "BC," and "CD" in order for the system to recognize them.
   • If your grades are listed as numbers (e.g., 93), enter them exactly as they appear on your transcript. They will automatically convert to the equivalent CAS letter grade.
7. The CAS Grade populates automatically. This allows us to standardize your coursework for all programs and cannot be edited.
8. Answer additional questions about your course. See Course Types below for more information. 
9. Click the Add Another checkbox and then click Save to continue adding all terms attended at this college or university. If you're done adding terms, click Save. 

Enter Courses for an In-Progress or Planned Term

You should enter any courses that you are currently taking or plan to take in the near future. This is not required, but is strongly recommended, as some programs require it. Note, however, that any term containing In Progress/Planned courses cannot be marked as complete; the entire term must be marked as In Progress/Planned. Contact your programs to determine if they require planned or in-progress coursework to be listed. Once you complete in-progress courses, you can update them in the application.

1. Select the Planned/In Progress term you're listing the course under. This alerts the system that you aren't required to enter a grade for this course.
2. Select the course subject. If you're unsure, make your best guess.
3. Enter the course code.
4. Enter the course title. You can abbreviate it if it does not fit in the text box.
5. Enter the expected course credits. Depending on the format of your credits, you may need to convert them. See the Course Credits section below for more details.
6. Answer additional questions about your course. See Course Types below for more information. 
7. Click the Add Another checkbox and then click Save to continue adding all terms attended at this college or university. If you're done adding terms, click Save. 

Enter Narrative Transcripts

If your institution uses a narrative transcript, enter your coursework as described above. If the transcript lists "suggested" credits and/or grades, be sure to enter those as well; otherwise, list the course credits as "0.0" and the grades as "Pass." These courses will not factor into your GPA, but your programs will see the list of classes you took, along with a copy of the official narrative transcript that you send to us.

Honors Courses

Indicate if the course was an honors course, which are generally college or university courses taken at an honors level. These are usually designated with an "H" in the course number on your transcript. Note that earning Latin honors upon graduation does not mean your courses are retroactively considered "Honors."

Repeated Courses

Indicate if you repeated this course. Courses should only be marked as repeated if you repeated them at the same institution (i.e., you retook the course for a higher grade). Withdrawn courses, courses taken at different schools, and courses taken multiple times for new credit (i.e., school band, physical education, etc) are not considered repeated.

Record full credit values and grades for all repeated courses. PharmCAS is required to include all repeated courses in GPA calculations, regardless of an institution's or state's academic forgiveness policies.

Advanced Placement Credit

Indicate if you received Advanced Placement (AP) credit on the College Board Advanced Placement Exams for this course. Be sure to only select this for courses that are clearly marked as AP on your transcript.

Other Test Credit

Indicate if you received credit for tests other than the AP exam, including International Baccalaureate (IB), CLEP, DANTE, Regents, or Institutional/Departmental exams (i.e., courses you "tested out of" at college or university). Be sure to only select this for courses that are clearly identified as test credits on your transcript.

Study Abroad Courses

Indicate if you took this course as a part of your institution's study abroad program. A foreign transcript evaluation is not needed for study-abroad coursework.

Semester, Trimester, and Quarter Credits

If your course credits are mostly in "3.0," "4.0," or "5.0" format, then your transcript is listing normal semester, trimester, or quarter credits and no conversion is necessary. Enter the credits exactly as they appear on your transcript.

Unit Credits

If all of your course credits are listed in "1.0" or "0.50" format, then your transcript is listing credit units and you need to perform a conversion. Check the back of your transcript for a conversion ratio, which will say something like "1 unit is equivalent to 4 semester hours."

If there is no conversion on the back of your transcript, contact your registrar's office to determine the conversion ratio. Then, convert the credits by multiplying the number of units listed on your transcript by the conversion factor. For example, if your conversion is 1 unit = 4 hours and your transcript lists 1 unit for a course, you would enter 4.00 credits on your application. If 0.50 is listed, you would enter 2.00.

Review PharmCAS Grade Value Charts to view some Canadian institutions' unit conversion ratios.

Lab Credits

If your transcript lists labs separately, you must list them as separate courses on your application as well. Record the labs exactly as they appear on your transcript. If your transcript combines lab and lecture courses into one course, list it as one course on your application.

Test Credits

You can only list test credits if they were awarded by one of the schools you attended and they appear on your transcript. Test credit types include Advanced Placement (AP), International Baccalaureate (IB), CLEP, DANTE, Regents, and courses you "tested out of" at college or university. List these credits under your first term at the school that awarded you the credit and enter "CR" as the grade. If no course prefix or number appears on the transcript, enter "N/A" for Not Applicable.

Overview

If you prefer not to enter all your coursework on your own, the Professional Transcript Entry (PTE) specialists can enter it for you for an additional fee. This service is only available for completed coursework from accredited schools. Coursework from unlisted schools, foreign coursework, and planned/in-progress courses are ineligible for PTE and must be entered by you.

Note that the PTE specialists only enter the information listed on your official transcripts and do not correct errors for coursework you have already entered. If you entered coursework and made a mistake or did not report an institution, these errors will be communicated to you during the verification process at which point it will be your responsibility to correct them.

Please refer to the Refund Policy for further payment policies.

Fees

Fees for PTE are as follows:

• 1-3 transcripts: $85
• 4-6 transcripts: $110
• 7 or more transcripts: $160

These fees apply only to coursework entry and are in addition to regular application fees. Fee waivers and coupon codes issued by schools are not available for PTE. Additionally, your PTE payment cannot be transferred to another cycle (e.g., re-applicants).

Process

To successfully sign up for PTE, complete the following required steps:

1. Enter any coursework that is not eligible for PTE.
   Before the PTE process can start, you must enter any coursework that is ineligible for PTE. Ineligible coursework includes planned or in-progress courses and courses taken at unlisted U.S. schools. We cannot enter these courses on your behalf, and they must be entered by you before you pay for PTE.
   
   Note that once you make your PTE payment, you will be unable to enter any additional planned/in-progress courses until the verification process is complete.
2. Send us your official transcripts.
   We must receive all required transcripts before PTE can begin. You are responsible for ordering your transcripts to be sent to PharmCAS. Monitor your application to ensure your transcripts are received. On average, it takes up to five business days from the date we receive your transcripts to post them to your application. Once your transcripts post, you will receive a confirmation email and you can view your transcript receipt dates in the Statuses section.
3. Sign up and pay for PTE.
   Click Request PTE at the bottom of the Transcript Entry page and follow the prompts to sign up for PTE and enter your payment information. Payments are non-refundable and can only be made online via credit card. After making your payment, you can continue adding colleges attended for PTE until you submit your application. You cannot add any colleges attended for PTE once your application is submitted or during the Academic Update.
4. Submit and complete your application.
   Before PTE, you must submit and pay for your application. Once your application is submitted and we receive your transcripts, we will begin to work on your application within 10 business days. Note that applications are placed in line for PTE on a first-come, first-served basis. You can monitor your application's progress in the PTE Status section at the top of the application dashboard.

Turnaround Time

Once all the requirements are met, it may take up to 10 business days for coursework entry to be completed. Your application will not be given a Complete Date and moved into the verification queue until your coursework entry is approved at which point it can take up to an additional 10 business days to be verified. Please keep these turnaround times and your program's deadline requirements in mind. We are not responsible for missed deadlines due to PTE procedures or turnaround times.

Reviewing and Approving Your Coursework Entry

You will receive a notification once your PTE is complete. You should then review the coursework entered by the PTE specialists to ensure it is accurate and approve the entry.

1. Log in to your application and navigate to the Academic History section.
2. Click the Transcript Entry tab.
3. Review and approve the transcript information for each of your schools. If you find any issues with the coursework entry, email customer service to determine how to proceed. Wait for corrections to be confirmed and implemented before approving the coursework entry.
4. If applicable, match your courses to your program's prerequisites in the Program Materials section. Click Assign Prerequisites in the PTE Status section and follow the prompts. Once all of your prerequisites are matched, click Finalize PTE Prerequisites to return to the Transcript Entry page.

Once you approve your coursework entry (and complete all other application requirements), your application is given a Complete Date and placed in line for verification. Be sure to approve your coursework in a timely manner to avoid any delays in processing your application.

If you reapply in a future cycle, your PTE coursework will only carry forward if you submit your application and approve the PTE coursework entry in the current cycle.