All data gathered by PharmCAS in the process of providing its centralized application service become, at the close of each processing year, the property of the American Association of Colleges of Pharmacy (AACP). Data gathered by PharmCAS are classified as "Restricted." Restricted data are reported only in aggregate form so as not to divulge student-specific demographic information. Student data are reported in aggregate. To maintain confidentiality, it is the policy of the AACP to not report any average unless more than four values are used to calculate that average. AACP will use this restricted data to perform analysis on the national applicant pool and will use individual applicant information in the analysis but will ensure that data is only reported in the aggregate form so that individual applicants will not be identified.
Data Collection, Processing, and Dissemination - Principles and Policies
PharmCAS has developed policies to prevent the exposure of truly confidential personal data without the permission of the individual involved, to limit the distribution of sensitive data to those situations which require it, and to permit distribution of non-sensitive, directory information wherever a useful purpose can be served.
Except for AACP aggregate research, directory information and communications with the programs as a part of the application and record keeping process, information about individual students is not shared with anyone in a way which would permit individual identification. Any personally identifiable data submitted by an applicant will be made available to that applicant upon written request.
Information about applicants and students is, of course, disclosed to the programs to which a student applies and/or matriculates. With the exception of monitoring reports related to late multiple acceptances, information submitted to PharmCAS by a program is available only to that program.
Privacy, Confidentiality and Release of Data
In the application, PharmCAS asks its applicants to consider and authorize the release of data to its participating programs and appropriate pre-health professions advisors. PharmCAS will only discuss an application with the applicant and the applicant's designated programs. Staff will not discuss an application with a parent, spouse, relative, friend, or employer.
Institutional Responsibility to Protect Applicant Data
Once a school retrieves applicant data from PharmCAS via WebAdMIT and uses that data outside of the admissions process and PharmCAS systems, then the institution becomes solely responsible for managing its own privacy policies and procedures to protect the data. Once an applicant is enrolled, the PharmCAS ID number and any other PharmCAS data pulled into a student’s record at the institution may also be subject to FERPA protections. To protect all parties, colleges and schools are advised to seek explicit and written permission from their enrolled students to share their PharmCAS ID numbers with any outside entities, as well as create a mechanism for students to opt out.
Security is a priority at PharmCAS. We are committed to protecting the security and confidentiality of your information. We use a combination of state-of-the-art technology and methods to help ensure that your online sessions are secure.
Internet Security Measures
Any personal information you send to us is scrambled. This technology, called Secure Socket Layers (SSL), protects information you submit or receive through this site. In addition, any sensitive personal information that you send to our website (such as a social security number) is held in a secured environment, protected by tools such as firewalls and/or database field encryption. The technology is designed to make using your personal data and credit card information on the internet is as safe as possible. PharmCAS protects the privacy of your credit card information, name, address, email and all other information you provide us via the online payment process. No representation is made, however, regarding the unconditional security of such submissions.
Independent agencies report there are no recorded instances of someone "breaking" SSL encryption and using credit card information for fraudulent purposes. Statistically speaking, it is safer to submit your credit card information electronically via an SSL site than it is to give your card to a store clerk. SSL technology is so safe that VeriSign, the PharmCAS certifying authority, warrants it against fraudulent use for up to $100,000.
The SSL technology depends on secure Uniform Resource Locators (URLs) that are certified by an authority, such as VeriSign. Secure URLs always begin with "https://" (not "http://"). If you use a browser that recognizes SSL, you will be notified that you are on a secure page. Any information you enter on such a page is encrypted, sent over the Internet in encrypted form, and de-encrypted at our server. If your browser doesn't support SSL technology, you will receive an error message when trying to access our SSL page. If this error occurs, log out of your application and download the most current version of your browser.
Once we receive your credit card information, it is accessible only to designated PharmCAS administrators.
PharmCAS is a service of the American Association of Colleges of Pharmacy (AACP) as administered by its service provider, Liaison International, Inc. located in Watertown, Massachusetts. Contact PharmCAS directly for questions about your PharmCAS application.
Founded in 1900, AACP is the national organization representing pharmaceutical education in the United States. The mission of the Association is to both represent and be an advocate for all segments of the academic community in the profession of pharmacy. That community comprises all colleges and schools with pharmacy degree programs accredited by the American Council on Pharmaceutical Education (ACPE), approximately 62,700 professional degree students, 4,000 students enrolled in graduate studies and more than 6,000 full-time faculty. AACP member institutions award the Doctor of Pharmacy (Pharm.D.) - a four-academic year or three-calendar year professional degree program - following a minimum of two years of collegiate pre-professional study, as well as Master’s and Ph.D. degrees in the pharmaceutical sciences.
AACP does not provide information to applicants about the PharmCAS process or their application status. Please contact PharmCAS customer support or your selected programs directly for PharmCAS-related inquiries. Thank you.
American Association of Colleges of Pharmacy
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